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Construction Tenders

13 February 2025

Related Information

Construction Contract Leads

South East

Category Services

Type

No. of Lots 1

Status Active

Published 30th Jul 2024

Tender Details
Referenceocds-h6vhtk-0485e9
Common Procurement VocabularyFleet management, repair and maintenance services
Procurement MethodNegotiated procedure with prior call for competition
Value£45,000,000
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South East

Category Services

Type

No. of Lots 1

Status Active

Published 30th Jul 2024

Tender Details
Referenceocds-h6vhtk-0485e9
Common Procurement VocabularyFleet management, repair and maintenance services
Procurement MethodNegotiated procedure with prior call for competition
Value£45,000,000

Section I: Contracting entity

I.1) Name and addresses

Southern Water Services Ltd.

Southern House

Worthing

BN13 3NX

Contact

Tom Daniels

Email

Tom.Daniels [at] southernwater.co.uk

Telephone

+44 1903264444

Country

United Kingdom

NUTS code

UKJ - South East (England)

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.6) Main activity

Other activity

Fleet, Vehicles


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Fleet Management & Telematics

Reference number

prj_4690

II.1.2) Main CPV code

  • 50111000 - Fleet management, repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Area of interest is Fleet Management Services & Telematics including SMR Management of current Fleet (leased and owned), ongoing driver risk management, management of hire vehicles, funding for new leased vehicles, and provision and management of telematics units. The scope of works is not limited to this list, and full details of scope will be published with the UCR Tender documentation

II.1.5) Estimated total value

Value excluding VAT: 拢45,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

  • 32441300 - Telematics system
  • 34110000 - Passenger cars
  • 34136000 - Vans
  • 34136100 - Light vans
  • 34136200 - Panel vans
  • 50111100 - Vehicle-fleet management services
  • 50111110 - Vehicle-fleet-support services
  • 64226000 - Telematics services

II.2.3) Place of performance

NUTS codes
  • UKJ - South East (England)
Main site or place of performance

Kent, Sussex, Hampshire & Isle of Wight

II.2.4) Description of the procurement

This Procurement will look to include (but not limited to) the following services:

Vehicle Funding (business need cars & light commercial vehicles)

Plant & Trailer Funding

SMR Management (incl tyres and windscreens)

Driver Risk Management (incl license checks, driver training)

Accident Management (incl roadside assistance/recovery, repair management)

Rentals Management (incl short, medium & long term as well as planned and reactive)

Vehicle Reallocation & Disposal

Build Management

General Admin

Telematics Units (incl installation, ongoing service & maintenance and disposal)

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢45,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Extension provision within contract of up to 3 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

See Tender Documentation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4) Objective rules and criteria for participation

List and brief description of rules and criteria

N/A

III.1.6) Deposits and guarantees required

N/A

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

N/A

III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded

N/A

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

N/A


Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure with prior call for competition

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

In the case of framework agreements, provide justification for any duration exceeding 8 years:

N/A

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

16 August 2024

Local time

4:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

23 September 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)


Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Southern Water Services Limited

Worthing

BN13 3NX

Email

tom.daniels [at] southernwater.co.uk

Telephone

+44 1903264444

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

Southern Water Services Limited

Worthing

Country

United Kingdom

Internet address